Bay Park Elementary 2023-2024

Current PTA Executive Board

We empower our students to be the best they can be in an engaging positive scholastic experience.

President Betty Arsenault
Vice President Erin Opper
Secretary Jennifer Mustard
Treasurer Laura Stephenson
Membership Linda Ford
Hospitality Elaine Kao Heatherington
Assemblies Courtney Buehler
Correspondence Brett Ridgway
Parliamentarian Fiona Jahn
Historian Katie Lau

Join the Bay Park Elementary PTA

Join the Bay Park Elementary PTA

Without you our school and programs could not be what they are.

Have questions about helping?

We’ve put together this short FAQ on some of our most common questions

How much time does being a PTA officer require?2023-09-13T21:28:23-07:00
  • PTA officers must attend 1 Board Meeting per month of the school year they are elected to office. Board meetings are held on the 3rd Wednesday of every month. Board meetings are closed to the public and last between 1 and 1.5 hours. Childcare will not be provided at this time.
  • PTA officers must attend 3 PTA Association meetings in the school year they are elected to office. PTA Association meetings are held on the 3rd Wednesday in Aug, Sept, Oct, Nov, Jan, Feb, Mar, Apr, and May (dates may change due to holidays). These meetings are open to all PTA members and community members who wish to attend. Each meeting lasts between 1 to 2 hours. Childcare will not be provided at this time.
What is required financially of a PTA officer?2023-09-13T21:27:30-07:00
  • The only financial requirement is that all officers are required to be a PTA member. Membership dues are $20/year.
  • What about training costs? Workshops are available for some positions at no cost to the volunteer.
  • Officers are not expected to incur any out-of-pocket expenses because they follow the PTA budget and work within a budgeted amount. Materials and supplies used during the course of your volunteer service are approved expenses in the PTA budget and you know ahead of time what that approved amount is.
Who can serve?2023-09-13T21:26:40-07:00

Men, women, parents, grandparents, teachers, staff and members of the community who are members of the Bay Park PTA ($20.00 annual dues) can serve as an officer or a board member. You do not have to have a student at Bay Park Elementary to serve on the PTA. Good candidates for PTA officers are adults who have willingness to

  • Learn what the PTA’s purposes and policies are and to follow them.
  • Reflect and embrace diversity of the school community.
  • Participate in leadership training programs when necessary.
  • Create a climate of support and mutual respect.
  • Act in the best interest of PTA and it’s mission of One Voice. Every Child.
  • Attend 1 board meeting a month and 3 association meetings for the school year.

PTA Board Descriptions

We empower our students to be the best they can be in an engaging positive scholastic experience.


  • Oversees and coordinates the work of an executive board to run a PTA effectively
  • Presides at PTA board and association meetings
  • Serves as the official contact, communicator and
    representative of a PTA
  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment
  • Serves as ex-officio member of all committees except the nominating committee
  • Works with other PTA leaders to connect families, school and community to support student success

Vice President

  • Works as the primary aide to the president
  • Helps lead a PTA towards specific goals consistent
    with PTA purposes and policies
  • Performs president’s duties in his or her absence
  • Carries out other duties outlined in unit bylaws and standing rules or as assigned


  • Takes minutes at board and association meetings
  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
  • Handles PTA correspondence as directed by the president
  • Maintains and preserves PTA records and important documents to pass on at the end of the term


  • Maintains permanent records to track unit funds and financial transactions
  • Chairs budget committee and prepares annual budget for adoption by the association
  • Pays all PTA bills as authorized by board or association
  • Prepares reports for every board and association meeting and an annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates


  • Chairs a committee to audit the books and financial records of a PTA semi-annually to determine their accuracy
  • Presents written reports on audits to the board for review and the association for adoption
  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws


  • The PTA communications leader helps PTA members and the general public understand that PTA:
    • Positively impacts the lives of all children and families; and
    • Is a relevant, inclusive, influential volunteer-powered association working for the well-being of children and youth.
      Obtain (from predecessor) and study the procedure book and other materials related to performing the duties of communications leader:
    • Job Description for Communications
    • Newsletters (digital or print)
    • Website
    • Emails
    • Mobile
    • Social media
    • Video
    • Fliers
    • Banners
    • Word of mouth
    • Review PTA calendar of events. Schedule website, social media updates, event promotion and publicity around these dates.
      Set submission deadlines for the year for all publications. Create a content calendar for social media and website postings.
      Develop a budget to support the plan.
    • Present the communications plan to the executive board for approval.

Family Engagement Chairman

  • Plans and organizes family engagement outreach, programs and activities for the school year
  • Publicizes family engagement activities and events using newsletters, website, social media and backpack express
  • Works with committee and other chairmen

Fundraising Chairman

  • Works with a committee, appointed by the president, to plan and organize fundraising activities
  • Focuses on raising the amount of funds needed to meet the unit’s budget
  • Presents reports on proposed fundraising activities at board and association meetings for approval


  • Captures, assembles and preserves record of activities and achievements of a PTA
  • Collects volunteer hours for PTA meetings and events
  • Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
  • Displays or presents brief overview of PTA year at meeting near the end of the school year


  •  Acts as official host of a PTA in creating welcoming atmosphere at meetings and events
  •  Works with committee and other chairman to organize and set up refreshments, food, decorations, registration, greeters and baby-sitting for PTA meetings and events
  •  Maintains hospitality supplies and equipment and an updated inventory for them
  •  Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget
  •  Reports on hospitality plans at board meetings for forthcoming PTA events.


  • The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign. The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards.
  • Obtain (from predecessor and unit president) and study materials related to performing the duties of membership chairman/vice president:
    • Membership campaign plans from past years, including goals, themes, calendars, budgets, final membership numbers, etc.
  • Download or obtain the Membership section of the California State PTA Toolkit to learn the basics of PTA membership, responsibilities, campaign planning and available resources.
  • Contact council or district PTA for current membership information, due dates, incentives and awards offered.
  • Attend PTA training designed for membership chairmen/vice presidents.
  • Meet with the membership committee, appointed by the president-elect, before the beginning of the school year. Work closely with the school principal, the unit president and the membership committee members.
  • Suggested committee members could include: principal, treasurer, teacher, hospitality chairman, public relations/publicity coordinator, room representative coordinator and students (essential in a secondary PTA).


  • Assists the president to manage meetings and advises on parliamentary procedure
  • Chairs Bylaws committee to review unit Bylaws each year and revise bylaws every five years
  • Arranges nominating committee’s first meeting, providing information on nomination and election process
  • Is entitled to all rights and privileges of membership, including the right to make motions, debate and vote

Program Chairman

  • Works with committee and other chairmen to plan and organize programs for the school year
  • Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs
  • Develops annual program calendar and presents it at PTA association meeting for adoption
  • Publicizes approved program calendar using newsletters, website, social networks and school handbook
  • Oversees and delegates volunteer recruitment for implementing and running programs

Room Representative

  • Works with teacher(s) and parents/guardians, as a parent contact and liaison, to build stronger family- school partnerships for a classroom or grade level
  • Encourages easy, two-way communication between teacher(s) and parents on what’s happening in the classroom to support student success
  • Collaborates with the teacher(s) to identify how parents can assist with classroom activities
  • Recruits parent volunteers and delegates volunteer assignments for a classroom or grade level
  • Helps to promote PTA goals, membership and activities on campus
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